Rules for the processing of personal data on the www.data.rocks website

Presented below is information on how we process your personal data a data.rocks and on the www.data.rocks website.

WHO ARE WE?

The administrator of your personal data is the data.rocks sp. z o.o. sp. k. (limited liability company limited partnership) (hereinafter “data.rocks”). Our headquarters is based in Warsaw at ul. Człuchowska 66B/41.  Contacting us is possible via e-mail at hello@data.rocks or via post at: data.rocks sp. z o.o. sp. k., ul. Człuchowska 66B/41, 01-360 Warsaw. We provide professional services in the field of marketing and web analytics, using the “data.rocks” brand for these activities.

WHERE DO WE STORE YOUR PERSONAL DATA?

We collect your personal data mainly from you. If you are our Client, you provide us with your details when contacting us about our services. If you are our contractor (i.e. we are engaged in business cooperation), you provide us with your data when you contact us regarding cooperation, as well as throughout the entire cooperation, e.g. via e-mail correspondence. We may have also received your contact details from someone in your organization (e.g. by indicating you in a cooperation contract as the person responsible for contact or simply by adding you to the message (CC) as part of ongoing correspondence).

If you want to join our team, we collect your data in the process of correspondence carried out via hello@data.rocks

WHAT IS THE PURPOSE OF PROCESSING YOUR PERSONAL DATA?
1. Provision of services to our Clients
If you are or would like to become our Client, we will process your personal data in order to render our services and for settlement and tax related purposes.
2. Running our website, including statistics. We process your personal data to ensure the functionality of our website www.data.rocks
3. Cooperation with contractorsIf you are or would like to engage in business relations with us, then we will process your personal data (e.g. as the owner of a company/institution or an employee of a company/institution) in order to establish and conduct such cooperation.
4. All e-mail correspondenceIf you contact us via e-mail in matters other than those specified above, we process your data for the purposes related to such correspondence. This may be related  to performing our services, ordering specific services or supplies, recruitment, or other activities related to our company.

WHAT DATA CATEGORIES DO WE PROCESS?

We primarily  process your contact details, as well as data concerning the company/institution you work for, e.g. name, e-mail address, telephone number, history of your communication with us, information on the sources of obtaining your data, name of the company/institution , Tax ID, history of using our services. This may also be additional information concerning yourself which you may have included in the e-mail correspondence or which you could have given during a telephone conversation with our representative, as well as the consent you have given.

In addition, we also collect information about how you use the www.data.rocks website, including your IP address and information on the device you are using (e.g. browser), if you agree to the use of cookies. Cookies are small text files commonly used on the Internet, stored on your device. Thanks to cookies we can:

– ensure the efficient and safe operation of our website – we protect it, e.g. against the interference of bots (programs that automatically examine the content of our website);

– check statistics on the use of our website – we build aggregate, anonymous statistics of visits and activities on our website. We work with partner companies (Google Analytics service) that can place cookies on your device (these are so-called third-party cookies). These entities may collect information about your activity on our site. You can change the rules concerning cookie use on your device at any time by selecting the appropriate option in your browser settings:

• for Mozilla Firefox at: https://support.mozilla.org/pl/kb/blokowanie-ciasteczek
• for Internet Explorer at: https://support.microsoft.com/en-gb/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d
• for the Microsoft Edge browser at: https://support.microsoft.com/en-gb/windows/microsoft-edge-browsing-data-and-privacy-bb8174ba-9d73-dcf2-9b4a-c582b4e640dd
• for Google Chrome at: https://support.google.com/chrome/answer/95647?hl=pl
• for the Opera browser at: https://help.opera.com/pl/latest/security-and-privacy/
• for Safari at: https://support.apple.com/pl-pl/guide/safari/sfri11471/mac

Our partners will use cookie technology until you change your cookie options. Blocking cookies may negatively affect the use of our site.

When it comes to analytical tools, they come from several entities. These are Google Inc. and Facebook Inc. Crazy Egg Inc., HotJar Ltd., however, they will not learn your exact identity from the shared data. You can find out more at the following links:
https://www.google.com/intl/pl/policies/privacy/partners/
https://www.facebook.com/about/privacyshield
https://www.facebook.com/about/privacy/
https://www.crazyegg.com/privacy
https://www.hotjar.com/legal/policies/privacy/.

And here you can restrict the information that Google Inc receives: https://tools.google.com/dlpage/gaoptout

WHAT IS THE LEGAL BASIS OF PROCESSING YOUR DATA?

The legal basis for our processing of your personal data varies depending on the purpose for which we process it. As such:

• data concerning your use of our site, which we obtain through the so-called cookies files is collected based on your consent, expressed in accordance with art. 173 of the Telecommunications Law;
• if you are contacting us us to ask a question about the services we provide, how we run our websites, or how to carry out certain activities, we collect your questions and related data and provide answers because we have a legitimate interest in providing our Clients and website users with full information and a positive experience with data.rocks;
• if you are engaged in broadly understood business cooperation with us or wish to establish such cooperation, we process your data because we have concluded an agreement with you regarding the aforementioned business cooperation (the form of such a contract may be varied, including verbal or e-mail) and data processing is necessary to perform such a contract or required to respond to your cooperation offer and take action before the conclusion of the relevant contract. In addition, we have a legitimate interest in contacting all representatives of our contractors (e.g. their employees) regarding matters related to cooperation.

HOW LONG DO WE PROCESS YOUR PERSONAL DATA?

The period for which we process your personal data depends on the purpose of processing. Thus, respectively:

• answering questions – for the time required to provide necessary explanations and answers; after this period, we will process your data for the purposes of accountability of our activities, which we are obliged to do by personal data protection regulations, however, no longer than 5 years;
• conducting broadly understood business cooperation with contractors and contact regarding the establishment of such cooperation – for the duration of the cooperation or the time necessary to determine the terms of such cooperation; after this period, we will process your data for the purposes of accountability of our activities, to which we are obliged to do by personal data protection regulations, however, no longer than 5 years;
• data on how you use our website (via cookies) – for the entire period when you use the website and for a period of 5 years from the time you have stopped using the website, unless you delete the information stored in cookie files on your own device; after this period, we will process your data for the purposes of accountability of our activities, to which we are obliged to do by personal data protection regulations, however, no longer than 5 years.

WHO RECEIVES YOUR PERSONAL DATA?

Your data may be made available to providers of various types of services which involve the right to access your data. These are entities providing our technical and IT support, e.g. IT solution providers (telecommunications services, software suppliers, e-mail providers, and hosting providers). To each of the above entities we disclose only the data that is necessary to achieve a given purpose. Whenever we disclose your data to other entities, we do so under the applicable law. If our service providers process your data on our behalf, they must provide guarantees for the implementation of technical and organizational solutions that will protect your personal data and meet the requirements of the General Data Protection Regulation (GDPR).

WHAT ARE YOUR RIGHTS?

Personal data protection regulations grant you a number of rights which you can exercise at any time. Your rights include the following:

• The right to access the content or your personal data.
• The right to to amend data
• The right to restrict data processing
• The right to demand deletion of your data
• The right to transfer data to another data controller

The rights referred to above can be exercised by contacting us at the e-mail address hello@data.rocks or by post at: data.rocks sp. z o.o. sp. k., ul. Człuchowska 66B/41, 01-360 Warsaw.

If you feel that we have in any way violated the rules concerning processing your personal data, you have the right to lodge a complaint directly with the supervisory authority (Head of the Personal Data Protection Office). As part of exercising this right, you should provide a full description of the situation and indicate what action you consider to be in violation pf your rights or freedoms and what you demand in connection with this. The complaint should be submitted directly to the supervision authority at the following address: ul. Stawki 2, 00-193 Warsaw.

THE RIGHT TO OBJECT

We would separately like to inform you that you also have the right to object to the processing of your personal data. You can exercise your right to object if you do not want us to process your personal data for a specific purpose. In this case, we will continue to process your data for the purposes of other procedures (for other purposes), but not for the purpose which you have objected against, unless your request is contrary to the obligation imposed by law.

You can submit your objection at the e-mail address hello@data.rocks or via post to: data.rocks sp. z o.o. sp. k., ul. Człuchowska 66B/41, 01-360 Warsaw. 

IS YOUR DATA TRANSFER OUTSIDE THE EUROPEAN ECONOMIC AREA?

When running our site, we use tools provided by entities located outside the European Economic Area, and some of our service providers may store your data outside of the above territory (e.g. Google LLC). Whenever your data could be transferred outside the European Economic Area, this is done only as part of procedures in accordance with personal data protection regulations – e.g. the data is transferred to countries for which the European Commission has issued a decision stating that they ensure an adequate level of protection. An example of such a country are the United States and the “Privacy Shield” mechanism, which involves certification of companies based in the United States in terms of whether they apply appropriate rules in the field of personal data protection. Our service providers have an appropriate certificate of compliance.

You can learn more here: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active